📍 Where to look for the minutes
Identify the debtor, case number and specific meeting date. Find the EFRSB result notice and preserve its number, date and text. A result notice and full minutes with attachments are different documents: no attached download does not prove that minutes were never prepared.
Request the documents from the meeting organizer and check the bankruptcy case file. A case participant may inspect it and make copies under Article 41 of the Arbitrazh Procedure Code. Electronic access depends on technical capability and the court’s procedure; not every attachment can be freely downloaded from the public case card.
For participation and notice checks, see the corporate creditors’ meeting guide. These minutes are distinct from an auction protocol.
🗂️ What the document bundle should contain
Bankruptcy Law Article 12(7) requires attachments to the minutes. Request copies of the register at the meeting date, ballots, authority documents, materials presented, proper-notice evidence and other required documents. Originals are retained under the statutory rules.
| Bundle item | Compare against | Record |
|---|---|---|
| Minutes and agenda | Notice and additional questions | Exact decision and agenda number |
| Register and registration | Voting rights at the meeting date | Total and represented voting weight |
| Ballots | Result for each question | For, against, abstentions and rejected ballots |
| Authority documents | Signatory and power of attorney | Authority to attend and vote |
| Explanations and materials | Attachments mentioned in the minutes | Presence, version and page count |
Paragraphs 10–11 of Rules No. 56 cover meeting particulars, participants, agenda, vote counts and decisions. A creditor may request a summary of their own oral statement; written explanations and documents are recorded as submitted and attached. Keep your own position and evidence of delivery.
🕒 Separate deadlines for court and EFRSB
Generally, one copy of the minutes is sent to the court no later than five days after the meeting unless the law provides otherwise. For a meeting held by other persons under Article 12(5), three copies and delivery also to the administrator are prescribed. This is not a universal promise that every creditor will receive a file within five days.
The EFRSB result notice has a different deadline: five working days from the meeting, or, for a meeting held by other persons, three working days from the administrator’s receipt of the minutes. Check special rules for the format and procedure, including a personal-bankruptcy meeting by correspondence.
📝 Requesting minutes and missing attachments
Adaptable sample request
“In bankruptcy case No. ___ concerning ___, I participate as ___, evidenced by ___. Please explain the inspection procedure for the meeting minutes dated ___ and attachments, and enable copies of: the register at the meeting date, ballots for questions ___, authority and notice evidence, and materials for question ___. Please identify any missing documents. Where possible, please send electronic copies to ___. Representative authority: ___. Date and signature.”
This is a hypothetical working form. Identify the needed documents rather than requesting “everything about the bankruptcy”. Electronic transmission may be requested, subject to the applicable access procedure. Keep the request, delivery evidence, reply and actual inspection date. If the minutes are in court, arrange access to that part of the file.
🔎 Recording discrepancies without premature conclusions
For each discrepancy, record: agenda question → minutes entry → attachment evidence → difference → document needed to verify it. Separate an arithmetic error from a dispute over voting rights and disagreement with the decision itself.
Hypothetical example: a line states 1 000 counted votes, with 610 for, 300 against and 80 abstaining. These add up to 990, leaving a difference of 10. Check the ballots and treatment of the remaining votes. A mismatch alone does not automatically invalidate a decision.
For a legal challenge, identify the violation, its effect on your rights and when you learned of it. A request for minutes does not itself pause a protection deadline. See challenging a meeting decision for the separate grounds and timing. Preserve the original file and record your comments separately rather than altering someone else’s minutes.
Frequently asked questions
Does an EFRSB notice replace the full minutes?
No. The notice has its own purpose; voting and procedural checks may require minutes and attachments.
Can my written explanations be attached?
Rules No. 56 provide for recording submission of written explanations and attaching them. Submit your position properly and preserve delivery evidence.
Does no public download mean the documents do not exist?
Not necessarily. Request the bundle and inspect the case file; attachment access may require a formal inspection procedure.
Does an identified error automatically invalidate the decision?
No. Its nature, effect on rights and the proper remedy must be assessed. Do not postpone deadline checks until correspondence ends.
Sources and review date
Legal provisions checked on 24 October 2026. Future amendments not yet in force were not applied. Examples are hypothetical.
Need the minutes, ballots and result reviewed? Prepare the case number, meeting date and available document bundle.
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