This Russian arrival notification assistant helps organise information by section and identify missing fields or inconsistent dates. The interface is in English, but the worksheet and official filing document are in Russian. Download a Russian-language worksheet at the end and transfer the information to the current MVD form or the corresponding Gosuslugi fields.
This prepares information; it does not submit a notification or produce an official completed form. Registration confirmation is issued through the statutory filing procedure. Form and rules checked on 3 November 2026.
⌖ Prepare the notification step by step
This version supports the ordinary case of an adult staying in ordinary accommodation with an individual receiving party. For Moscow and Moscow Region, first check whether the Amina experiment applies. Children, hotels, organisations and personal filing by foreign nationals require the appropriate separate procedure.
▤ Which arrival notification form should you use?
The form is Appendix No. 4 to MVD Order No. 856 of 10 December 2020, as amended by Order No. 628 of 22 October 2024. The source page provides an MS Excel version. Check the effective version before filing rather than relying on a year in a downloaded filename.
Open the current form and Excel download link
The assistant’s worksheet does not reproduce the official form’s boxes, reverse pages or detachable section. It is for checking and transferring information. Signatures and official receipt marks are not generated.
How to fill in an arrival notification
- Establish the filing procedure. Check status, accommodation and applicant. Ordinary registration does not replace the special capital-region experiment.
- Transfer personal details. Name, nationality, birth details, identity document and dates must match originals. Copy Latin spelling from the document rather than automatic translation.
- Check entry and lawful stay. Entry into Russia and arrival at a particular address may occur on different dates. A tenancy agreement alone does not establish lawful stay; the assistant does not calculate a right to remain.
- Give the actual place of stay. Check region, municipality, locality, street, building and unit. Do not substitute a nominal address for actual accommodation.
- Complete the receiving-party details. Use the relevant person’s identity document and address. The receiving and inviting parties are not necessarily the same person.
- Check the entire official form. Complete applicable additional fields, matching details on the detachable section, dates and signatures. Keep confirmation after filing.
For deadlines, filing channels and documents, see the migration registration guide. Separately check the 90-day stay rule.
Example of checking dates and information
Training example: entry is entered as 10 November and the end of lawful stay as 5 November in the same year. The assistant flags the conflict. Correct it from documents, not merely to pass validation. A missing required address also prevents proceeding to the worksheet.
A consistent date sequence does not prove lawful stay. The assistant does not check MVD databases, passport authenticity, property rights, entry bans or grounds for extending stay.
Questions and answers
Can I submit the notification through this website?
No. This page prepares information. File through the appropriate official channel. The downloaded worksheet does not confirm registration.
Where are the passport details sent?
The isolated form does not send entered values to a server, the page URL or site analytics and does not use persistent storage. Reloading clears the values. A downloaded file remains on your device: delete it when no longer needed. Use “Clear data” to erase the current input.
Does this support children or organisations?
This version prepares information for an adult with an individual receiving party. Other situations receive guidance to check a different procedure. The official form contains additional sections, including legal-representative and organisation details.
What happens after completing the steps?
Download the worksheet, compare it with originals and transfer the information to the current form. Check attachments, deadline, applicant’s authority and filing channel. After acceptance, retain the marked detachable section or the prescribed electronic confirmation.
Form source: Appendix No. 4 to MVD Order No. 856. Filing procedure: Article 22 of Law No. 109-FZ. Special experiment: Article 5 of Law No. 121-FZ. Linked legislation and the official form are in Russian.